Essential
$59/mo
5 users included · $8 per extra user
- Hours by day, week and period
- Supervisor approvals
- Time off and absences
- Export to Excel and PDF
- Phone app and reminders
From one idea, infinite solutions.
We are Prisma, from Carolina, Puerto Rico. We sort out your company’s technology and processes, and build the software it takes to keep them that way.
We meet, take a quick look at how your business runs and tell you which product or plan suits you. No cost, no commitment.
What we do
Consulting Technology and processes. We come in, learn how your team really works and leave you with a plan you can execute.Consulting
Over 8 years improving operations in the public and private sector, including running government-scale permitting platforms. We combine a technical eye with understanding the people who use the systems.
- Technology consulting
- We assess what you have, help you choose what’s missing and implement it with you: cloud migrations, platform integration and software selection.
- Process improvement
- We find where work gets stuck and redesign the flow so it moves faster, costs less and depends less on a single person.
- Digital transformation
- We automate the repetitive, connect your tools and get the team ready for change, without solutions that don’t scale.
- Project management
- Planning, risk management, quality control and deliverable design so big projects finish on time and where they need to.
- IT governance and compliance
- Policies, system audits and data privacy aligned with the standards and regulations that apply to you.
- Data and indicators
- We design how your data is collected and read: dashboards, reports and indicators to decide with numbers, not hunches.
Start with a free assessment. We meet, take a quick look at how your business runs and tell you where to start. No cost, no commitment.
Prisma Time
Hours, approvals and billing for service companies with people assigned to projects. Born at Aegis Pharma Group, a real client, and used by teams every day.
- Log hours in seconds. By day, by week or by pay period, from a computer or a phone, with favorite projects one tap away.
- Dictate your day to the AI. Say what you did, in English or Spanish, and Prisma Time fills in the hours by project so you only review.
- Approve without chasing anyone. Employees submit their period, the supervisor approves or sends it back with a comment, and nobody approves their own hours.
- Know what each project earns. Pay and bill rates with dated history, and margin reports by project and by person.
- Reminders that actually arrive. Phone notifications to log hours, close the period and approve what’s pending.
- Timesheets ready to send. PDF and Excel in one click for payroll, clients or audits.
Beyond counting hours
Prisma Time also helps you plan and get paid.
- Project projections. When each project’s purchased hours run out and how margin is trending.
- Time off and absences. The employee requests, the supervisor approves and it all shows on the calendar.
- Timesheets that send themselves. At period close, to payroll or the client, by email and from your domain.
- Connected to Prisma Hub. Hours feed your clients’ projects and purchase orders.
Prisma Hub
Your whole business, on one platform. Clients, files, tasks, email, proposals and billing, built to fit the business that’s growing.
Built for
- Permit managers
- Accountants
- Insurance producers
- General filing offices
- Clients and locations. The client’s whole record in one place.
- Files and filings. Permits, policies, tax returns, renewals and expirations, each with its status.
- Tasks and boards. Who’s doing what, and what’s pending.
- Email with AI. Drafts ready to go and replies tied to the client.
- Proposals and billing. Create the proposal, send it and invoice. Included.
- Modules when you need them. Finance, a portal for your clients and an AI assistant that answers questions about your data. Turn them on when you need them.
- Built around you. It fits your workflow, not the other way around. Born running real permits in Puerto Rico.
Prisma Site
It’s not just a page so people can see you. It’s the way in to how your business works: your clients write to you from there, your team signs in to log hours or manage their cases, and it all lives under your domain and your brand.
- Prisma SiteFrom $900Your complete website, with domain and hosting.
- With your platformIncludedYour team signs in to Prisma Hub or Prisma Time from your site.
- CustomCustom quoteStore, payments, bookings and whatever you need.
- The way in to your platform. With Prisma Time or Prisma Hub, your team signs in from your own site, with your logo, to log hours or manage their cases.
- Your own design. Made for your business, not pulled from a template: your brand, your colors and your voice. In Spanish, English or both.
- On your domain. The domain is included: we register it in your name, connect it and add the security certificate. We also get your company email working.
- Make it easy to reach you. WhatsApp and call buttons, and forms that land in your inbox.
- No hosting worries. Server, security, backups, domain renewal and small changes included in the monthly fee.
We don’t hand you a login and leave
The person who implements it is the person who supports you. One person, not a call center. Here’s how it goes:
- ConversationWe learn how your team works today: projects, clients, roles and how you bill.
- SetupWe set up your organization and load your initial data from an Excel file.
- TrainingOne session with supervisors and one with employees. It installs on the phone like an app.
- Ongoing supportSupport and continuous improvement. What your team asks for, we consider for the product.
Pricing
Clear pricing and no user minimums. With a one-year contract, the first two months are on the house.
With a 12-month contract you pay for 10: the first two months, which line up with implementation, are on the house. It applies to the monthly fee of Prisma Time, Prisma Hub and Prisma Site; it does not apply to implementation, add-ons or bundles.
Recommended
Team
$119/mo
10 users included · $8 per extra user
- Everything in Essential
- Pay and bill rates with history
- Margin by project and by person
- Timesheets emailed automatically
Pro
$199/mo
15 users included · $8 per extra user
- Everything in Team
- Fill hours by dictating, with AI
- When each project runs out
- Emails from your company’s domain
- Implementation
- From $750, one time. Includes setting up your organization, the initial load of projects and employees, one training session with supervisors and another with employees.
- Users
- Anyone with access to the system counts as a user, including supervisors and administrators. More than 30 users: we’ll quote it.
- With Prisma Hub
- The Office + Hours bundle combines Hub Team, Time Team and Projects and purchase orders for $289 a month.
Not sure which plan fits? Ask for a free assessment: we look at how your team works and tell you which one suits you, at no cost and with no commitment.
Free assessmentEssential
$99/mo
3 users included · $15 per extra user
- Clients, locations and contacts
- Files, tasks and boards
- Proposals and billing
- 50 AI emails a month
Recommended
Team
$179/mo
6 users included · $15 per extra user
- Everything in Essential
- Collections dashboard: billed, collected and overdue
- Intranet: team announcements, events and links
- 200 AI emails a month
Pro
$299/mo
12 users included · $15 per extra user
- Everything in Team
- Prisma Assistant included
- Client portal included
- 500 AI emails a month
- Priority support
- Implementation
- From $1,500, and it can be split into payments. Includes setup, the initial load of your clients from an Excel file, and training.
- Custom implementation
- Quoted by scope after the free assessment, in phases and paid per phase.
- Add-ons
- Finance, bank and P&L ($69/mo), Client portal ($59/mo), Prisma Assistant ($49/mo), Projects and purchase orders ($39/mo) and 200 more AI emails ($25/mo). On Pro, Assistant and Client portal are included.
- Migration
- The initial load from an Excel file is included in the implementation. Migrating from another system, or cleaning up and merging several sources, is an add-on from $500.
- Custom development
- Quoted by scope.
One monthly fee per company, with users included. Extra user: $15 a month. Hosting, backups, support and improvements included.
Tell us how your office works and we’ll tell you which plan suits you. The assessment is free, with no commitment.
Free assessmentYour complete website
Prisma Site
from$900one time
+ $49/mo. If you use Prisma Hub or Prisma Time, the site drops to $600.
- Up to 5 pages, in Spanish, English or both
- Domain, certificate and hosting included
- Forms to your inbox, WhatsApp and call buttons
- Company email set up
- Sign-in to Prisma Hub or Prisma Time with your logo, if you use them
- Up to 1 hour of small changes a month
Store and more
Custom
Custom quote
We start from Prisma Site and add what you need
- Online store and sales
- Payments and bookings
- More pages or sections
- Connections to your tools
Changes beyond the included time are quoted before we do them. The domain is registered in your name and its renewal is included in the monthly fee.
Tell us what your business needs and we’ll tell you whether Prisma Site is enough or something custom fits better. The assessment is free, with no commitment.
Free assessmentFinance
$69/mo
$750 implementation
- Bank accounts and P&L
- Rules that categorize for you
- Reconciliation and period close
- Connected to your billing
Client portal
$59/mo
$500 implementation · included in Hub Pro
- Your client sees their case status
- Uploads documents with a link
- Sees only their own items
Prisma Assistant
$49/mo
No implementation · included in Hub Pro · more usage if you need it
- Ask your data questions in plain English
- Invoices, collections, expirations and tasks
- Monthly usage cap you can raise
Projects and POs
$39/mo
$500 implementation · free in the Office + Hours bundle
- Your clients’ purchase orders
- Hourly or fixed-price projects
- Usage against Prisma Time hours
Each add-on is turned on for your company when you need it and turned off if you stop using it. Also: 200 more AI emails ($25/mo) and migration from another system (from $500).
Not sure what you need? In the free assessment we tell you what to turn on and what to skip.
Free assessmentFor service companies with staff on projects
Office + Hours
$289/mo
+ $2,200 one time to set it up. You save $550 up front and $48 a month versus buying it separately.
- Prisma Hub Team
- Prisma Time Team
- Projects and purchase orders
For the business starting from scratch
Prisma Arranque
$299/mo
+ $3,200 one time to set it up, in 3 payments. You save $1,300 up front and $57 a month versus buying it separately.
- Prisma Site with domain included
- Prisma Hub Team
- Prisma Time Essential
- Finance: bank and P&L
- 10 hours of process consulting
Bundles come with a 12-month contract and already include their discount, so the two free months don’t stack. Need a different mix? We’ll put it together.
Tell us what you have today and what’s missing, and we’ll tell you which bundle fits. The assessment is free, with no commitment.
Free assessmentFrequently asked questions
What does implementation include, and what is charged separately?
For Prisma Time (from $750, one time) it includes setting up your organization, the initial load of projects and employees, one training session with supervisors and another with employees. For Prisma Hub (from $1,500, and it can be split into payments) it includes setup, the initial load of your clients from an Excel file, and training. Add-ons, migration from another system and custom development are separate and quoted by scope.
Who counts as a user?
Anyone with access to the system, including supervisors and administrators. Each plan comes with users included, and you can add more for a monthly per-user fee.
How do the two free months work?
You commit to 12 months and pay for 10. The two free months are the first two, which line up with the implementation period. It applies to the monthly fee of Prisma Time, Prisma Hub and Prisma Site; it does not apply to implementation or add-ons.
What does Prisma Site maintenance include, and what if I need a bigger change?
The monthly fee covers server, security, backups, domain renewal and up to 1 hour a month of small changes. If you need something bigger, like a store or bookings, we quote it before doing it.
Is there a discount if I use more than one product?
Yes. The Office + Hours bundle (Hub and Time) is $289 a month, and Prisma Arranque (website, Hub, Time and Finance) is $299 a month. And if you use Hub or Time, Prisma Site drops to $600.
What do I pay separately?
Your company’s email licenses and, if you use them, your QuickBooks or Sage subscriptions. With Prisma Site the domain is included; Prisma Time or Prisma Hub licenses are paid separately.
Can I take my data with me if I cancel?
Yes. The data you load is yours. Prisma Time exports hours to Excel and PDF at any time, and if you cancel we coordinate handing over your information before closing the account.
How long does implementation take?
A typical Prisma Time implementation takes 1 to 2 weeks. Prisma Hub takes 2 to 4 weeks.